Document Workflow
Streamline repetitive business tasks
Many essential business tasks are extremely repetitive: timesheets, payroll approval, invoices - the list goes on. For your employees, these jobs can be mundane and take up valuable time.
Document workflow software helps you to automate your business processes – from finance procedures to HR workflows – enabling you to move away from paper-intensive, repetitive tasks to lean digital operations.
Empower your people to reclaim their time, so they can focus on the jobs that count.
![Three office workers working at desks](/sites/default/files/styles/328w/public/2021-09/Three%20office%20workers%20working%20at%20desks%20-Document%20Workflow%20-%20Lifestyle.jpg.webp?itok=wHwRTAqX)
How does it work?
Business process workflow and document management software work together to streamline business processes. They create a digital step-by-step process that helps your people to create, track, edit, store and manage routine documents.
Document workflow software like this is incredibly powerful – but it’s not just for large corporations. Businesses of all sizes can take advantage of its many benefits. These include:
- Reducing human errors - Automating process workflows can reduce the number of mistakes made – and takes the pressure off your employees.
- Speeding up processes - Computers can read faster than humans, and automated filing and sending saves time.
- Digital signatures and approvals - Document approval workflows can automatically route documents to the correct individual – no matter where they might be working – offering significant efficiencies.
- Cutting costs - Less reliance on paper processing means saving money on print costs and consumables.
- Boosting transparency and accountability - With digital workflows comes more data – making it easier to ensure transparency across your organisation.
- Improving disaster recovery capabilities - Digitisation means you now have a digital backup of your documents, with cloud storage adding even greater protection and flexibility.
![Man using laptop and woman using tablet](/sites/default/files/styles/328w/public/2021-09/Man%20using%20laptop%20and%20woman%20using%20tablet%20-Document%20Workflow%20-%20Lifestyle.jpg.webp?itok=lwmS4B1L)
Document workflow in action
Document workflow software can help with productivity, visibility and control control.
![Man with tablet and woman with printed documents](/sites/default/files/styles/208x118/public/2021-09/Man%20with%20tablet%20and%20woman%20with%20printed%20documents%20-%20Document%20Workflow%20-%20Lifestyle.jpg.webp?itok=IWVcRM8T)
Improve productivity
By harnessing the power of document workflow automation, these solutions bring proactivity to your work-stream. For example, if someone forgets to take action on a document, the intelligent software will remind them that their attention is needed.
![Two colleagues walking through office-printer-Product](/sites/default/files/styles/208x118/public/2021-08/Two%20colleagues%20walking%20through%20office-printer-Product%20622x%20350p.jpg.webp?itok=_R9og689)
Boost visibility
Whether a document is paper-based or digital, the document capture feature makes it quick and simple for employees to digitise a document and send it to the right person securely.
You can also connect directly to your all-in-one printers, making it seamless for employees to distribute information, while you can keep track of exactly where your data is going.
![Man and woman looking at a tablet](/sites/default/files/styles/208x118/public/2021-09/Man%20and%20worman%20looking%20at%20tablet%20-Document%20Workflow%20-%20Lifestyle.jpg.webp?itok=ePLKPWfo)
Reduce costs
Because files are stored electronically, business process workflows also help to reduce your reliance on printers and paper-driven documents.
When combined with document & print management software, this reduces the cost of printing and copying, enabling you to manage your printers and supplies more efficiently – and promoting greater environmental sustainability.
Explore our range of Document Workflow Software
Find out how you can maximise productivity and make a positive change to your business.